Are you looking to join a successful and growing organisation who are committed to creating a great safe place to work where all employees have the opportunity to contribute, grow and develop? We are looking for an Contract Administrator to join our successful team in Sherburn in Elmet for a 12 months foxed term contract.
This is a central role to ensure all Portakabin Ltd Site Accommodation contracts are created and maintained in line with company procedures and policies. Providing technical and commercial guidance and support function for commercial staff.
As a Contract Administrator you will be responsible for the planning of costs and invoicing of Site Accommodation Contracts; in an accurate and timely manner, to maximise profit, facilitate prompt cash collection and comply with accounting practices and agreed processes.
Other reporting and administrative duties as required.
Role Details:
Annual Salary - £24,000k - £27,000k*
*Role based: Sherburn in Elmet, LS25 6JE
Contract type: 12 Months Fixed Term Contract*
*Annual leave of 25 days per annum plus bank holidays and opportunity to buy an additional 5 days.
In this role you will be required to:
*The administration of all Site Accommodation contracts, planned costs, invoices, credit notes, contract amendments and terminations using SAP database ensuring the accuracy of customer master data and credit information.
*Comply with all laid down Quality Systems e.g. ISO9001
*Order & utilise Dunn & Bradstreet credit reports, providing advice to commercial areas in line with Portakabin’s credit policy.
*Manage month end billing in a timely manner including electronic inputting of invoices on various customer portals, following complex invoicing requirements (e.g. cost centres, purchase orders, due dates, retention costs, payment certificates, multiple recipients and electronic invoicing)
*Maximise Site Accommodation contract income by ensuring early termination costs are identified and recovered from customers calculating return transport and dismantle costs, ensuring profits are optimised.
*Liaise directly with customers and foster and develop internal and external relationships through effective communication to provide excellent levels of service.
*Control Revenue, identifying income not yet invoiced & liaising with Site Accommodation centres to invoice promptly.
*Liaise directly with Site Accommodation Finance & Credit Control to assist with provision of accurate financial reporting data to meet deadlines.
*Monitor movement of all Site Accommodation fleet buildings on the SAP database so that model type, utilisation and progress of Site Accommodation fleet activity can be determined. Maintain, amend and create SAP equipment records.
*Action customer purchase orders to ensure prompt payment is received.
*Legal uplifts – provide support and advice to Site Accommodation Centres when companies enter in to administration or credit control instigate an uplift.
Benefits & Opportunities
*Contributory pension including life insurance benefit
*A range of dedicated health and wellbeing services
*Cycle to Work Scheme
*Employee Benefits Program (Discounts at 100s of shops, gyms, restaurants and even holidays!)
*Learning & development opportunities and resources
*Opportunity for career progression
*A chance to give back to your community with an annual volunteering day
Our Ideal Candidate
* You will be highly organised, driven, a self-starter, confident, and reliable
* Strong administrative experience
* Process driven with a high attention to detail (key to this role)
* Proven exceptional organisation & planning skills
* Solid understanding of various software packages Including MS Excel and PowerPoint
* Good level of numeracy/literacy
* Gathers comprehensive information to support decision making
* Listens, consults others and communicates proactively
* Works in a systematic, methodical and orderly way
NOTE: If we receive a high volume of applications for a role, we reserve the right to close a vacancy earlier than scheduled.
Why Portakabin?
At Portakabin, we design and deliver high-quality modular buildings for organisations of all sizes, in various sectors including manufacturing, education, health, transport, utilities and construction. Delivering our products sustainably, and safely to our customers is of utmost importance.
Portakabin now employs more than 2,200 people across the UK and Europe. Our people are at the heart of business and the reason for our success. We offer career progression, support and development opportunities giving our employees space to grow.
Portakabin is a Disability Confident Committed and equal opportunities employer. We are committed to providing an inclusive and accessible recruitment process and to the fair and consistent treatment of all current and prospective colleagues.
We welcome applications from people of all backgrounds, perspectives, and value the contribution that diverse experiences bring to our teams.
Reasonable adjustments will be made throughout the application, recruitment, and onboarding processes where required. If you need any additional support or experience any difficulty applying, please contact our recruitment team on resourcing@portakabin.com
